ALL IMPORTANT STATUTORY JOURNAL ENTRIES – GST, TDS, TCS, EPF, ESI, EPS
1. GST (Goods and Services Tax)
a) On Purchase of Goods with GST
Purchase A/c Dr
Input CGST A/c Dr
Input SGST A/c Dr
To Vendor A/c
b) On Sale of Goods with GST
Debtor A/c Dr
To Sales A/c
To Output CGST A/c
To Output SGST A/c
c) GST Paid to Government
Output CGST A/c Dr
Output SGST A/c Dr
To Input CGST A/c
To Input SGST A/c
(Balance payable transferred to GST Payable A/c)
GST Payable A/c Dr
To Bank A/c
2. TDS (Tax Deducted at Source)
a) On Expenses where TDS is applicable
Expense A/c Dr
To TDS Payable A/c
To Creditor A/c
b) On Payment to Creditor
Creditor A/c Dr
To Bank A/c
c) On TDS Payment to Government
TDS Payable A/c Dr
To Bank A/c
3. TCS (Tax Collected at Source)
a) On Sale where TCS is applicable
Debtor A/c Dr
To Sales A/c
To TCS Payable A/c
b) On Payment of TCS to Government
TCS Payable A/c Dr
To Bank A/c
4. EPF (Employees’ Provident Fund)
a) At the time of salary provision
Salary A/c Dr
To EPF Payable A/c
To EPS Payable A/c
b) At the time of payment to employee
Salary Payable A/c Dr
To Bank A/c
c) At the time of payment to EPFO
EPF Payable A/c Dr
EPS Payable A/c Dr
Employee’s EPF Contribution A/c Dr
To Bank A/c
5. ESI (Employees’ State Insurance)
a) At the time of salary provision
Salary A/c Dr
To ESI Employer Contribution Payable A/c
To ESI Employee Contribution Payable A/c
To Salary Payable A/c
b) At the time of payment to employee
Salary Payable A/c Dr
To Bank A/c
c) At the time of ESI payment to Govt
ESI Employer Contribution Payable A/c Dr
ESI Employee Contribution Payable A/c Dr
To Bank A/c
6. EPS (Employees’ Pension Scheme – Part of EPF)
To EPS Payable A/c
On Payment:
EPS Payable A/c Dr
To Bank A/c
Practical Statutory Journal Entry Example
Assume a professional service expense of ₹1,00,000 where TDS of ₹10,000 is applicable for this illustrative example. The entry can be recorded as: Dr Professional Fees ₹1,00,000; Cr Vendor ₹90,000; Cr TDS Payable ₹10,000. When TDS is deposited: Dr TDS Payable ₹10,000; Cr Bank ₹10,000.
Similarly, if a purchase invoice is ₹1,00,000 plus illustrative GST of ₹18,000, the accounting should separately capture the purchase/expense, eligible input GST and vendor liability. The exact GST, TDS, PF and ESI treatment depends on the transaction facts, current law and your chart of accounts.
For TDS working and old-vs-new section mapping, see our TDS guide and reconciliation template. For salary-related statutory control checks, see the Payroll Reconciliation guide.
You can also download our ready-to-use Statutory Journal Entries Excel template covering GST, TDS, TCS, EPF, EPS, ESI and a month-end statutory checklist.
Tips for Accuracy
Always check threshold limits (e.g., TDS applicability).
Employer contributions are company expenses.
EPS doesn’t have an individual employee account – it goes to Govt pension pool.
GST entries differ slightly for IGST (interstate transactions).
